Request for Proposals

Indigenous Community Engagement Consultant

The Canadian Centre for Elder Law is seeking proposals for a facilitator and community engagement consultant to organize and facilitate three to four in-person consultation events with Indigenous people and communities residing in the territory now known as British Columbia between June and October 2022. The events will be focused on discussing strategies for supporting people living with dementia to participate in health care decision-making.

Background

The Canadian Centre for Elder Law (CCEL) conducts legal research, consults with the community, and develops reports and educational tools on the law and policy issues related to aging. The CCEL is a division of the British Columbia Law Institute (BCLI), BC’s non-profit and independent law reform agency.

In September 2020, the CCEL began a three-year Project called Engaging People Living with Dementia in Decision Making. The need for this Project was identified through consultation with community. The decision-making rights of people living with dementia are often not respected. Some people assume that if you have dementia you cannot understand information or make choices. Many people living with dementia can make decisions, especially if they have support for their unique abilities.

The goal of the Project is to challenge how health care decision-making is approached so that the rights of people living with dementia are respected and they participate as much as possible in the decisions that matter to them. The Project objectives are to:

  1. Partner with people with different kinds of disabilities, including dementia, their family care partners, and health care professionals to identify strategies and barriers to decision-making; and
  2. Identify ways to support health care professionals’ capacities to engage people living with dementia in decision-making.

During 2021 the CCEL consulted with people living with dementia, people living with disabilities, and family care partners, hosting both online and in-person events. In 2022 we conducted key informant interviews with health care stakeholders to get their input into needed resources to support decision-making inclusion. An important component of the Project work is including the perspectives of Indigenous populations living in rural and urban settings. Consultation with Indigenous communities has been delayed due to Covid 19 restrictions as we would prefer to conduct these consultation events in-person.

We will use the information gathered through consultation to develop, test, and implement tools for health care stakeholders and family caregivers to enhance capacity to support the meaningful participation of people living with dementia in decision-making.

The Project is guided by a Dementia Advisory Council, which is comprised of people living with dementia and a family care partner.

Consultant Expectations and Responsibilities

The consultant deliverables are to:

  1. Organize and facilitate three to four in-person consultant events with Indigenous people and communities residing in the territory now known as British Columbia between June and October 2022. This work will include:
    • Identify communities and community organizations to partner with;
    • Work with representatives of each community or organization to develop a culturally-appropriate and trauma-informed approach for each event;
    • Work with each community or organization to develop a plan to recruit participants;
    • Facilitate each event in collaboration with the CCEL Education and Outreach Coordinator and community or organization representatives;
    • Distribute and collect previously designed event evaluation forms;
    • Manage all event logistics, including catering, venues, language interpretation, travel for the consultant (and participants if appropriate), and honoraria;
    • Develop and implement a plan for recording the discussion with the CCEL Education and Outreach Coordinator;
    • Develop a detailed budget for each event that keeps the consultation activities within the overall Project budget; and
    • Following each consultation event, produce a one to two page summary of the perspectives and concerns shared at the event.
  2. Collaborate with members of the Project team during the duration of the contract, including:
    • Maintain regular communication with the CCEL National Director and the CCEL Education and Outreach Coordinator;
    • Participate in the Project evaluation process by being interviewed by the Project evaluator;
    • Attend one meeting with the Dementia Advisory Council; and
    • Participate in consultation data analysis by attending one meeting with the staff team to help interpret and make sense of the findings.

Reflecting Project budget limitations, the mix of consultation events should include:

  • One or two events in the Vancouver Lower Mainland area that would require minimal travel for the project staff;
  • One event on Vancouver Island; and
  • One event in BC that would involve more lengthy travel for the consultant and the CCEL Education and Outreach Coordinator, such as a plane flight

Proposal Submission Requirements

Please forward applications to Krista James, CCEL Director, at [email protected]. Applications must be in word or pdf format. The deadline for proposals is May 17, 2022 at 5 pm.

The proposal should include:

  1. A quote for the consultant’s fees and details regarding all anticipated participants costs including honoraria, food, venue, travel and accommodation for the consultant and the CCEL Education and Outreach Coordinator, childcare or elder care, language interpretation, and any other appropriate event expenses. Please include a breakdown of consultant fees and an amount for each type of expense;
  2. A suggested approach to event-planning and facilitation that reflects cultural safety and trauma-informed practices;
  3. The consultant’s CV, including details regarding the consultant’s:
    • Strong relationships with Indigenous communities and organizations;
    • Experience organizing and facilitating community events with Indigenous communities; and
    • A minimum of two professional references

The maximum budget for consultant fees and all event costs is $23,500.

More information on the Project can be found on the Project webpage.

This project is funded by:

Key partners: